The increased digitization of work has led to some amazing things. We can work from almost anywhere, we can join conference calls from our kitchen, and we can work on joint projects even though we are all far apart. You can also save files to an online space rather than save them on your device. This is great since it means there is no limit to where you work and how you work because you can always save your information and access it anywhere and then simply resave it to the online storage space when you need to. This is called the Cloud. Cloud technologies have opened a great many doors for businesses across every industry. While this is an amazing technology, is it always the best option? Why might people prefer to not use the Cloud?
Although Cloud based tech is great in many ways, it is not for every situation. For many businesses, it is necessary that this information be stored on-premise. This means that the data and files are stored locally or at least on devices and servers that belong to the company. This might seem inefficient at first, but there are many reasons why it could be a good idea. Here are four potential reasons why a business might want to consider using an on-premise storage space to work with their documents.
Control
One of the primary reasons why a company might prefer to use an on-premise storage compared to a cloud-based storage system is control. When you have the device and system that the information is stored on you will have in effect complete control over the data. This means that if you are using a closed system, you will always have access to this information and will know at all times what is being done with it. While this might not sound like a big deal, for many companies, control is one of the primary motivating factors behind their decision-making processes. Also having control of your information makes it safer, and when dealing with sensitive materials and documents, security is always a concern.
Security
For all businesses, one of the most important things that they have to deal with now is security. In previous years, a solid vault could keep your money and information secure but in the digital world, there are more complications. With everything online, Nefarious actors can steal information about your business or worse yet, your clients. This means that a business needs to protect its files from potential issues. One way to do this is to keep your information on-premise. This means since it is not online and in a closed system, the number of people who will have access to these files will be limited and controlled by administrators of the server or device. This doesn’t mean that you can not keep your files secure by using the Cloud, but it is easier if you have control over the security system.
Compliance
Another issue related to security is compliance. Every business or organization must follow rules and laws related to their industry. This means you have to make sure that everything is up to standard regarding your systems. This is largely to protect the data and information of your clients. Data leaks have been a big deal for businesses in recent years so having the right compliance is mandatory. One of the ways to make sure that you are complying with laws and regulations is to have your own security system that works in accordance with these rules and statutes.
Speed & Accessibility
While some of the main reasons to have an on-premise system are to have a greater security structure, there are some more technical reasons why this is a good idea. In terms of speed, if you have the right system setup, you can do things quicker than if you were using a Cloud-based system. For many businesses who are trying to be on the cutting edge of technology or have memory-intensive devices and applications then having your on-premise system is the way to go. This can vary from business to business but for larger projects, it can be better to have your own data storage system.
In addition to the speed and memory aspect of it, there is also an issue of accessibility. If you have your online storage system, you can not only make it easier to control who is using your system but also there is a way to use this to your advantage in terms of efficiency. If you are using a system for your business that everyone has access to then you can easily share information between users who have access to this information.
Having an on-premise system opens many doors for your business and closes doors for potential security threats. Many businesses need to have this sort of system for compliance reasons, but for small businesses, this is not always possible, so there are some good alternatives. If you use PDF editors often as part of your work, then Lumin PDF can be a good tool to use. The reason for this is that in addition to the tools it offers such as the ability to edit PDFs, merge PDFs and convert them, you can also use Lumin PDF when you need to store information.
Lumin PDF can be used in conjunction with Google Drive. This is a cloud-based technology but it is also quite secure in comparison to many other types of online storage spaces. So, if you can secure your files using Google Drive and work on them with Lumin PDF, it is a win-win. It is important to be able to store and secure your data and there are different ways to do this, but the best way for larger companies is likely to be on-premise storage systems that they have complete control of.
